Going Paperless in the Age of the Mobile Workforce

Digitizing Important Files

For over a decade, people have been espousing the eventual “paperless office” but most of us never actually get there. Old habits are hard to break and we seem to have the perpetual need for replacement toner, reams of copy paper, and endless space-consuming file cabinets. The truth is, unless there is a legal or regulatory purpose, hard copies of paper documents are unnecessary. Additionally, in the event of an emergency or disaster, relying on paper records can be a dangerous business decision. When they’re gone, they’re gone forever. That’s why digitizing, not just important files, but all files, are an essential component to any company model. Some other benefits to digitizing your files are:

  • Acts as a failsafe for business continuity if documents are lost or destroyed
  • Saves space
  • Cuts down on paper waste
  • Good for the environment
  • Easier to access electronic files than digging through file drawers
  • Simplifies communications through email
  • Peace of mind that your files are safe and saved
  • Transportation to offsite storage or cloud is uncomplicated
  • Conducting business in a mobile environment

If you’re not up for the task of doing this, there are many companies out there that specialize in transitioning to a paperless office and offering backup solutions as well. Important documents, such as Human Resources paperwork and Sales Orders can be made secure and electronic. Introducing a comprehensive electronic workflow serves customers and employees better and more efficiently. Don’t extend your already busy work day with more paper.

Green benefits to digitizing

  • Reduces destruction to oxygen-providing trees
  • Lowers energy usage and release of harmful gases in pulp and paper industry
  • Shrinks fuel consumption by air, rail, and road transport distributing reams of paper
  • Cuts down fuel consumption by sending paper via air or ground couriers
  • Decreases creation of more printers, ink, and toner cartridges